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3. Account Management

One of the administrator’s key responsibilities is managing the accounts of teachers who use focuspang.

Approving Teacher Accounts​

After a teacher completes registration, their account must be approved by the administrator before it can be used.

Why is approval required?​

  • Enhanced security: Only approved staff can access the system
  • Identity verification: Confirm that the applicant is an actual school staff member
  • Access control: Ensure appropriate roles and access are assigned

Approval Process​

1. Pending Approval Notification On the administrator page, you can view accounts that are waiting for approv

Register teacher or admin accounts dialog: select the account type (Teacher or Admin), enter a name and email, then click Register

2. Manage Approval Status Click the [Status] icon to review pending accounts and approve them.

Admins & Teachers list with the more (⋮) menu open, showing Suspend account, Delete account, Edit information, and Reset password
Students list with the more (⋮) menu open, showing Edit information
Approval Criteria
  • Verify that the applicant is a teacher at the school
  • Check the accuracy of the registration information
  • Confirm there are no duplicate accounts with existing teachers
  • If necessary, verify identity by directly contacting the teacher

Adding a New Administrator​

When to Add Another Administrator​

  • To reduce the workload of the current administrator
  • To ensure backup when the main administrator is unavailable
  • To assign administrators for specific departments
  • To provide a transition period when changing administrators

How to Add an Administrator​

Click the [Add Administrator] button to create a new administrator account.

Note

Newly added administrators have the same level of authority as the original administrator. They can access all account management functions, so choose carefully.

Managing Existing Accounts​

Account Status Management​

Administrators can suspend, delete, edit, or reset passwords for both teacher and administrator accounts.

1. Suspending an Account

  • Used for temporary cases such as leave of absence or sick leave
  • Login is disabled, but existing data is preserved
  • Accounts can be reactivated at any time

2. Deleting an Account

  • Used for permanent cases such as resignation or transfer
  • Deleted accounts cannot be restored
  • If needed, transfer related class data before deletion

3. Editing Information

  • The following fields can be modified: name, account type

4. Resetting Passwords

  • Used when a password is lost or a security issue occurs
  • Password is reset to a temporary default (0000)

Managing Student Information​

Administrator Rights for Student Information​

Administrators can edit basic student account details.

  • Edit name: For legal name changes or correcting input errors
  • Edit student ID: For system changes or corrections

Important Notes for Student Information Management​

  • Always consult the homeroom teacher before making changes
  • Keep a record of all changes made
  • Follow privacy protection regulations